Office Assistant

Office Support Staff

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Concord Road Equipment Mfg., is searching for a detail-oriented, motivated professional to join our team as an Office Assistant.  This person will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the Office Assistant will include bookkeeping general office work. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The Office Assistant ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

  • Apply knowledge of basic accounting principles relating to accounts payable
  • Exercise judgment in evaluating completeness and accuracy of invoices received for payment
  • Process invoices to verify prices, due dates, discounts and general ledger accounts
  • Route invoices to appropriate party for review and approval
  • Ability to effectively and efficiently use computer software program for payables
  • Modify, create, analyze various Excel spreadsheets
  • Handle incoming and outgoing phone calls regarding invoice payment status
  • Support budgeting and bookkeeping procedures
  • Keep inventory of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Answer and direct phone calls in a polite and friendly manner
  • Welcome visitors in a warm and friendly manner, and answer any questions visitors have
  • Assist colleagues whenever necessary
  • Preparing outgoing mail

Skills

  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • A minimum of a high school diploma or equivalent and three years’ accounting experience either through college training or work experience
  • Able to communicate with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data
  • Strong written and oral communication and math skills required
  • Organizing as well as prioritizing ability; attention to fine detail and accuracy; discretion; judgment; communication abilities; information and data management skills and problem-solving abilities
  • Ability to work in a fast-paced environment and handle multiple duties at any given time
  • Ability to work independently and in team settings
  • Must be results oriented and have high ethical self-standards